5 Handy Tips To Improving Your Office Organisation
Staying organised and productive at work plays a key role in helping you stay focused and complete tasks on time. If you are someone who struggles to meet deadlines or finds difficulty in keeping on top of your schedule, rest assured that you’re not alone in this plight. Many office workers and entrepreneurs struggle to stay organised and on top of things, leading to a loss in productivity that can have adverse effects on work and overall performance.
Thankfully, the good news is that getting back on track requires only a little planning, commitment and consistency. Today, we share 5 handy tips to improving your office organisation, in a bid to help you prioritise your work and excel at everything you do. Read on to find out more!
Create A Habit Of Making A Daily Plan
With so many things to do and so little time, getting lost in a sea of responsibilities is all too easy as an office worker. In order to combat the mental clutter, we highly recommend creating a habit of making a daily plan to help you keep on top of things. If you are new to planning, a great tip is to start by keeping a 2023 diary. Once you have a trusted diary in your arsenal, start your planning journey by noting down specific activities and goals you hope to accomplish in the day.
Depending on your personal organisation preferences, you may choose to write down your daily plans at the start of each work day or at the beginning/end of each work week. By committing as little as 5 minutes a day to organising your schedule, you’ll be amazed at how much more prepared you are for all the tasks and responsibilities ahead of you. Find out more about how to plan your work the smart way here.
Declutter Your Workspace
It is no secret that a messy desk or workspace leads to misplaced documents, lost information, and clutter. Aside from the obvious, many studies have also found that clean and tidy workspaces can dramatically improve productivity, motivation and focus. If you’re guilty of spending more time looking for important documents, supplies or paperwork than you do working, it just may be time to give your workspace a much needed spring cleaning. To start off, we recommend decluttering, emptying and getting rid of everything that you don’t need or want. Look around. What haven’t you used in a while?
Once you have gotten rid of the mess and distractions in your workspace, it’s time to start thinking about effective filing and organisation skills that contribute to a better, more productive daily workflow. As a general rule, keep only supplies and gadgets you need on a daily basis on your desktop, and keep them within easy reach. The less clutter you have surrounding you, the better your ability to focus, channel creativity and keep stress at bay.
Explore a range of helpful tips to organise your office for better productivity here.
Consider Using A Time Management App
If you are still struggling to stay on top of never ending daily reminders, meetings and scheduled tasks, the good news is that technology has come a long way to help us in that regard. Time management apps and software are tools that allow you to plan, organise and track your time — so you get the most out of your day. All of these tools are designed to help you manage your time well, organise, schedule, and prioritise your most important tasks, thus improving productivity by miles.
Top Tip: Because every individual has different needs when planning and managing time, we recommend exploring a variety of different time management apps to find the one that best suits your needs.
Set Up A Work-Only Internet Browser
One of the best ways to stay organised and focused on the task at hand is to limit internet-related distractions. This is especially important if you are an entrepreneur or someone who works from home. We’ve all fallen victim to an intriguing article or video that pops up on our feeds, only to look up an hour later to find that we’ve wasted a good chunk of our productive work time. The truth is, the internet is riddled with thousands of distractions that make it difficult to stay on top of things, even for the best of us. Thankfully, the solution to this all too common woe is simple by setting up a work-only internet browser.
Whether you use Chrome, Edge or Safari, keeping one designated browser exclusively for business related activities helps to overcome the distractions that are just a click away. On top of setting up a work-only browser, we highly recommend tweaking filters, settings and approved websites to keep all manner of interruptions at bay. Making these small yet impactful changes are a surefire way of keeping yourself from falling down the rabbit hole of distractions that the internet is renowned for, and are guaranteed to help you stay focused, productive and motivated throughout the day.
Take A Moment To Breathe
Last but not least, it is vital to take a moment to breathe if you are looking to stay organised and productive. While taking breaks may seem counterproductive to the goal at hand, many studies have found that short breaks throughout the work day help to keep you motivated because you avoid overworking yourself to the bone. To keep your energy levels high, be sure to schedule in short breaks throughout the day. During your break, rest your eyes, go on a short walk, or get a healthy snack. Most importantly, make sure you take your break away from your workspace to reset your focus completely.
Find out more about why taking a break at work is so important here.
And there you have it – 5 practical and handy tips to improving your office organisation to help you stay focused, productive and avoid a cluttered desk and mind. We hope that today’s article has given you some valuable insight into the steps you can take to boost your workplace efficiency, productivity and motivation levels with the help of organisation.
What are some of your favourite tips for improving office organisation? Be sure to leave your thoughts and ideas in the comments section below!